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Manage customer relationships, keep organized, and stay on top of finances with these apps for small business owners.

Staying organized and productive can be challenging for remote entrepreneurs. Fortunately, the right apps make this much easier. Here are the seven best apps for on-the-go entrepreneurs.

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WhatsApp Business

WhatsApp Business is an excellent option for entrepreneurs who need to communicate with customers — anywhere they may be located. You can create a virtual storefront with information about your business, like your website and business hours, and schedule custom messages to welcome new customers to your business.

You can also schedule away messages when you know you’ll be unavailable and quick responses to frequently asked questions and promote your WhatsApp Business channel on Facebook and Instagram.


Square makes it easy to accept customer payments from anywhere. It’s one of the best point-of-sales options for business owners in the service, beauty, retail, and restaurant industries. There are no long-term contracts or chargeback fees, and Square’s free plan is one of the best on the market.

Square offers all the essential hardware small businesses need to accept customer payments. If you only need a way to accept payments on the go, you can purchase a contactless and chip reader. But you can also choose from a register, terminal, and stand.


Notion began as a note-taking app, but it can help you do so much more than that. It’s a tool you can use to manage ongoing business projects and stay organized. The software is highly customizable and a great way to consolidate multiple tools into one platform.

You can use Notion to collaborate with your team in real time and store everything related to your project in one central location. You can assign owners to different tasks and track any changes your employees make. Notion integrates with popular apps like Slack and Asana.

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Pocket is a social bookmarking app for saving articles and videos you find throughout the day. If you find an interesting article you want to refer back to later, you can save it in Pocket and read it when you have more time. That way, you’re not getting derailed during your workday, but you don’t forget useful content you find.


Making time for ongoing learning and personal development is essential, but it can be hard for most entrepreneurs to find the time. Audible gives you access to thousands of audiobooks and podcasts you can listen to when you’re driving or between tasks.

You can try Audible for free for 30 days, and Amazon Prime members receive two free audiobooks with the trial membership. After that, it costs $14.95 a month, and you receive one free audiobook per month.


Todoist is a to-do list app and productivity tool for staying on top of ongoing business tasks. You can write down to-do list items as they come to you and schedule them to be completed at a later date. You can also schedule recurring due dates so you never forget an important task.

The Todoist app is available for desktop, Android, and iOS devices, or you can install it as a browser extension. The software is user-friendly, and beginners will have no problem getting started.

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If you regularly travel for your business, you need a simple way to capture and organize your business expenses. Expensify helps you do just that.

Once you download the app, you can take a photo of your receipts on your smartphone. The app automatically pulls out relevant information to track and categorizes everything for you.

Your employees can also use Expensify, and you can set up an approval workflow so employees know what they’ll be reimbursed for. Expensify integrates with the most popular accounting software so you can sync all your expenses with your accounting system.